Larger Scale Events

Planning a large-scale event in York?

Larger scale events often require additional planning and coordination to ensure they are safe, well managed and suitable for the proposed location. Engaging with us early will help identify any requirements and keep your plans on track.

Is my event considered large-scale?

Your event may be considered larger scale if it includes one or more of the following:

A large expected attendance

Temporary stages, marquees or other significant infrastructure

Road closures or traffic management

Live entertainment or amplified sound

Food and drink traders

Fireworks or other special activities

Complex health and safety arrangements

Multiple contractors or event partners

If you’re unsure whether your event falls into this category, please contact our Events Team for advice before submitting an application.

Complete a Safety Advisory Group (SAG) Application

Larger scale events may require consideration by York’s Safety Advisory Group (SAG).

The Safety Advisory Group brings together organisations such as emergency services, highways, environmental health and other partners to help organisers plan safe and successful events.

If your event requires SAG involvement, you’ll need to complete a SAG application as part of the planning process.

Events Toolkit

Our toolkit provides practical guidance to help you plan your event.

Whether you’re organising an event for the first time or have previous experience, the toolkit is designed to support you through every stage of planning.

Timescales

Larger scale events require careful planning and often involve multiple organisations.

We recommend contacting the Events Team as early as possible, with documentation being submitted a minimum of three months prior to the event date, allowing enough time for planning, approvals and any required consultations.

Need Advice?

Choosing the right location is one of the most important parts of planning your event.

Our Events Team can help you:

Identify suitable event spaces across York

Discuss the suitability and capacity of different locations

Understand site-specific requirements

Advise on permissions and approvals

Answer any questions before you submit your application

If you have any questions about organising a larger scale event, get in touch with the Events Team and we’ll guide you through the process. Email events@makeityork.com

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